Assigned, not listed.
A laptop sits on the employee record of the person holding it. The register and the directory cannot disagree about who has what today.
Part of Employee Management
Know what every person has, and where it is.
Every laptop, access card and monitor is registered against the employee record of the person holding it. Issue happens inside the onboarding checklist, return inside the offboarding checklist, and in between the register stays queryable: who has what, since when, and what is still out. No parallel inventory, no separate system to reconcile.
- A laptop sits on the employee record of the person holding it. The register and the directory cannot disagree.
- Onboarding raises the issue list. A leaving date raises the returns. IT is not waiting on a corridor request.
- Transfer, maintenance, loss and disposal each write their own action. A warranty claim reads that trail.
- Unreturned kit enters a tracked recovery flow. Hope is not a status.
- Day 1 can reserve matching stock. The cupboard already knows the hire.
- Reserve
- Issue
- Maintain
- Return
On his record
Rohan MehtaMacBook Pro 14 · HH-0412
Reserved on offer acceptWednesday, 26 August 2026
Warranty watchMonday, 19 October 2026
Issue the Day 1 kit to Rohan
The problem
Company equipment leaves, and nobody notices until the exit.
The spreadsheet inventory.
A tab of serial numbers, last updated when someone remembered. Nobody can say with confidence who holds what today.
Offboarding surprises.
The laptop, the access card, the monitor at home. Each one discovered missing after the person has left, when recovery is hardest.
History that vanishes.
When equipment changes hands informally, the trail disappears. Warranty claims, audits and loss reports all start from zero.
How Assets fixes it
What Assets does on the connected record.
Assigned to a person, not a list: every asset is tracked on the employee record of the person who holds it, from issue to return
Handover built into the lifecycle: onboarding and offboarding checklists include asset issue and return automatically
Outstanding returns surfaced: offboarding shows exactly what is still out before the last working day, not after it
A full history: what was issued, when, and to whom, kept for audits and warranty claims
Recovery actions tracked: lost or unreturned equipment moves through a real recovery flow with its status visible
Inventory you can query: search, filter and export the full register to CSV or PDF when finance or auditors ask
A real workflow
From day one issue to last day return.
- A hire triggers the issue list.The onboarding checklist raised for a new joiner includes the equipment to hand over, so IT prepares against a named list rather than a corridor request.
- Issue is recorded on the person.Each item is assigned on the employee record with its date, so the register and the directory can never disagree about who holds what.
- Changes stay on the trail.Transfers, maintenance, loss and disposal are each recorded as their own action, so the history reads as what actually happened, not what someone reconstructed.
- A separation raises the returns.The moment a leaving date is recorded, offboarding lists exactly what is still out, while the person is still in the building.
- Anything unreturned enters recovery.Lost or unreturned kit moves into a tracked recovery flow with a visible status, and the register exports to CSV or PDF the day finance asks for it.
One record. Nothing entered twice.
Assets does not live on an island.
Assets sit on the same record as the person holding them: a new hire raises the issue tasks, a resignation raises the returns, and the inventory reads from the live directory rather than a copy of it.
Why teams switch
Kit that stays on the person who holds it.
Issue and return are journeys.
Onboarding raises the issue list. A leaving date raises the returns. IT does not wait for a corridor request or a Monday surprise.
History is the trail.
Transfer, maintenance, loss and disposal are each their own action. A warranty claim reads what happened, not what someone reconstructed.
Recovery is a flow.
Lost or unreturned kit enters a tracked recovery with a visible status. The register does not pretend it came back.
Already connected
The register reads the same people as the chart.
Assets do not keep a second inventory. A hire, a move and a resignation write the work. The outstanding list is what is still out, while the person is still here.
- Day 1 cascade can reserve matching stock for a new hire, and IT is told on Assets with the person already named.
- Offboarding lists exactly what is still out before the last working day, not after it.
- Unreturned kit enters a tracked recovery flow with a visible status. Hope is not a status.
- Finance can export the register to CSV or PDF the day an auditor asks. The file is the live list.
Who it is for
The people who actually hand things over.
IT
The person who issues the laptop.
Quinn opens the named list for Elena, not a Slack guess. Each item is assigned on her record with a date.
People
The person who started the hire.
The onboarding checklist already includes the kit. She does not write a second request for IT.
The joiner
The person waiting on day one.
The laptop is on her record before she sits down. Nobody is hunting a serial number in a drawer.
A leaver
The person still in the building.
Returns are listed while there is still a last day. Recovery starts only if something is still out.
Keep reading
How kit should travel.
Questions people actually ask.
Is this a separate inventory system?
No. Every asset is tracked on the employee record of the person who holds it. There is no parallel stock list to reconcile.
When does the issue list appear?
When onboarding is raised for a hire. Day 1 can also reserve matching stock. IT is pointed at Assets with the person already named.
What happens if something is still out on the last day?
It enters a tracked recovery flow with a visible status. The register does not pretend it came back.
Can I change the country on a work location from here?
No. Country lives on the establishment. Changing it would move everyone onto different statutory rules without their records moving.
Included with Employee ManagementAssets ships inside Employee Management at $5 per employee / mo · payroll included, with connected Organo included at no extra charge.Compare pricing →
More of Employee Management
The rest of the record.
Ready for assets
that lives on one record?
Assets arrives as part of Employee Management, connected to the same record every other module reads. Nothing to sync, nothing entered twice.
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