Time & attendance
Intake week, without the backlog
Each accepted seasonal offer becomes a record, with right to work tracked and induction training assigned automatically before the first shift in the field.
The workforce
Two workforces sharing one season.
Fixed-term crews
Harvest, Kent6430 Sep
Packing, Almeria28Ongoing
Line 21915 Nov
An agriculture and food processing workforce is a permanent core of farm staff, engineers, quality and food-safety leads, and a seasonal wave of pickers and packers who arrive for the harvest and leave when it ends. The packhouse runs shifts against retailer deadlines while field work follows daylight and weather, and many seasonal workers are on time-limited permits that expire whether or not the crop is in.
Where it breaks
The problems that live in this world.
Not generic HR pains: the specific ways this environment grinds people teams down, one honest description at a time.
Harvest headcount arrives all at once.
Dozens of starters in a single week, each needing a contract, a right to work check, an induction and equipment, processed by an office team built for the quiet months.
Permits expire mid-season.
Seasonal worker visas and permits have hard end dates that do not negotiate with the weather. A worker past their permit date is a legal breach in the field, found by exactly the wrong inspector.
Field hours still need a clock.
Hourly and day-rate crews still need an attendance record the pay run can read. Paper tally sheets cannot defend working time rules or a payslip question six months later.
The packhouse and the field keep different time.
Shift patterns in the packhouse, daylight and weather in the field. Two attendance worlds in one company usually means two incompatible systems, or none.
Day to day
Three operational realities, handled.
Attendance, pay and compliance are where this world gets judged. Here is how each one runs on a connected record.
01
Attendance from field to line.
Field crews check in by geofence from where the work is, packhouse teams clock in on their records, and the live board shows both worlds at once, with lateness read against each schedule.
02
Pay with the hours to prove it.
Recorded hours and approved overtime feed the next pay run on salaried, hourly, day-rate or commission pay. Each run is validated and two people must sign off before anything pays out.
03
Permits and hygiene on countdown.
Work permits, visas and right to work carry a warning well before the date. Food safety and hygiene certificates are tracked the same way, and a daily check ranks the gaps by severity.
The modules that fit
Take what fits, leave the rest.
HarmoniHRM is modular. These are the pieces that earn their keep in this world, each reading and writing the same connected record.
Time & attendance→
Geofenced check-in for field crews and a live board covering the packhouse shifts.
Compliance watch→
Seasonal permits and visas tracked to the day, with warnings long before a mid-season expiry.
Recruit→
Seasonal intake at one flat company price, with each accepted offer becoming a record with no import.
Payroll→
Validated, dual-approved runs built on the hours the fields and lines actually recorded.
Learn→
Hygiene and safety inductions assigned automatically and renewed before certificates lapse.
Onboarding & offboarding→
Fixed-term joiners and season-end leavers run through proper checklists, not shortcuts.
A working day, connected
How the day actually runs.
Follow one realistic cycle through HarmoniHRM, step by step, from the first event of the day to the numbers that close it.
01
Intake week, without the backlog
Each accepted seasonal offer becomes a record, with right to work tracked and induction training assigned automatically before the first shift in the field.
02
The crews check in where they stand
Field teams check in by geofence at the crop, the packhouse badges in at the line, and the board shows the whole operation at once.
03
A permit warning fires mid-season
A worker’s permit end date trips the 60 day warning, so the decision about their final week is planned rather than discovered.
04
Hygiene training renews before audit
Food safety certificates carry expiry dates, refreshers are assigned automatically, and the retailer audit finds a current record.
05
Hours meet the pay run
Recorded hours and approved overtime flow into a validated run under dual control, giving every payslip an hours record behind it.
06
Season ends in order
Leavers run through offboarding checklists: equipment back, access revoked, final settlement calculated with a full trace.
Who lives this
The people inside this playbook.
Compliance watch
The crews check in where they stand
Field teams check in by geofence at the crop, the packhouse badges in at the line, and the board shows the whole operation at once.
Recruit
A permit warning fires mid-season
A worker’s permit end date trips the 60 day warning, so the decision about their final week is planned rather than discovered.
Payroll
Hygiene training renews before audit
Food safety certificates carry expiry dates, refreshers are assigned automatically, and the retailer audit finds a current record.
Asked before buying
The questions that come up every time.
Can we onboard dozens of seasonal workers in a week?
Yes. Recruit is one flat company price with unlimited recruiters, and each accepted offer creates the employee record and onboarding checklist automatically, so intake week is a queue the system works through rather than a backlog the office does.
How are seasonal work permits tracked?
Permits, visas and right to work checks sit on each record with expiry warnings well before they expire and a daily check across every record, so a mid-season expiry is planned for months in advance.
We pay hourly and day-rate crews in the field. What does HarmoniHRM actually do for us?
It keeps the attendance record and the pay data on the same person, geofenced check-in for field teams and clocked hours for the packhouse, then feeds approved overtime into a validated pay run. Reports export with filters and CSV when you need to show the hours behind a payslip.
Does check-in work in the middle of a field?
Geofenced check-in is built for field and remote teams: workers check in from their own device at the site itself, and the hours land on the same record that payroll reads.
Run it on your own organisation.
Modular pricing, no long contracts. Start with the modules this world actually needs and add the rest when you are ready.